外贸英文书信范文17例
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2025-11-09
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以下是17个常见的**外贸英文书信范文**，适用于国际贸易中的不同场景，如询盘、报价、订单确认、付款安排、投诉处理等。这些书信结构清晰、语言正式且实用，适合外贸业务员使用。 --- ### 1. **Enquiry Letter（询盘函）** > **Subject:** Enquiry for Product A > > Dear [Supplier's Name], > > I am writing to inquire about your product A. Could you please send us the latest price list and specifications? > > We are looking to place a bulk order in the near future. > > Looking forward to your reply. > > Best regards, > [Your Name] > [Your Company] --- ### 2. **Quotation Letter（报价函）** > **Subject:** Quotation for Product A > > Dear [Customer's Name], > > Thank you for your inquiry. Please find below our quotation for Product A: > - Unit Price: USD 50.00 > - Minimum Order Quantity: 100 units > - Payment Terms: T/T 30% deposit, 70% before shipment > > Should you have any questions or need further information, feel free to contact us. > > Best regards, > [Your Name] > [Your Company] --- ### 3. **Order Confirmation Letter（订单确认函）** > **Subject:** Order Confirmation – No. 20240801 > > Dear [Customer's Name], > > We are pleased to confirm your order as follows: > - Product: Product A > - Quantity: 500 units > - Delivery Date: October 15, 2024 > - Payment Terms: T/T 30% deposit > > Please confirm if the details are correct. > > Sincerely, > [Your Name] > [Your Company] --- ### 4. **Payment Arrangement Letter（付款安排函）** > **Subject:** Payment Arrangement for Order No. 20240801 > > Dear [Customer's Name], > > We would like to remind you that the 30% deposit for your order is due by [date]. > > Kindly arrange the payment via bank transfer at your earliest convenience. > > Should you have any issues, please contact us immediately. > > Best regards, > [Your Name] > [Your Company] --- ### 5. **Shipment Notice Letter（发货通知函）** > **Subject:** Shipment Notice – Order No. 20240801 > > Dear [Customer's Name], > > Your order has been shipped via [shipping method] on [date]. The tracking number is [number]. > > Please check the status of the shipment through the provided link. > > If you have any questions, feel free to contact us. > > Sincerely, > [Your Name] > [Your Company] --- ### 6. **Complaint Letter（投诉函）** > **Subject:** Complaint Regarding Shipment No. 20240801 > > Dear [Supplier's Name], > > We received the goods on [date], but there were several damaged items. > > We kindly request a replacement or a refund. > > Please let us know your response as soon as possible. > > Regards, > [Your Name] > [Your Company] --- ### 7. **Follow-up Letter（跟进函）** > **Subject:** Follow-up on Your Inquiry > > Dear [Customer's Name], > > I hope this message finds you well. > > I would like to follow up on your previous inquiry regarding Product A. > > If you have any more questions or need further assistance, please do not hesitate to contact us. > > Looking forward to your reply. > > Best regards, > [Your Name] > [Your Company] --- ### 8. **Request for Invoice（发票请求函）** > **Subject:** Request for Invoice for Order No. 20240801 > > Dear [Supplier's Name], > > Could you please issue an invoice for the above-mentioned order? > > We will proceed with the payment once we receive it. > > Thank you for your cooperation. > > Sincerely, > [Your Name] > [Your Company] --- ### 9. **Request for Proforma Invoice（形式发票请求函）** > **Subject:** Request for Proforma Invoice > > Dear [Supplier's Name], > > We would like to request a proforma invoice for the following products: > - Product A: 200 units > - Total Amount: USD 10,000 > > This is required for customs clearance. > > Please send it to us at your earliest convenience. > > Best regards, > [Your Name] > [Your Company] --- ### 10. **Request for Sample（样品请求函）** > **Subject:** Request for Sample of Product A > > Dear [Supplier's Name], > > We are interested in your Product A and would like to request a sample for evaluation. > > Please let us know the cost and shipping arrangements. > > Looking forward to your reply. > > Sincerely, > [Your Name] > [Your Company] --- ### 11. **Offer Letter（报价函）** > **Subject:** Special Offer for Bulk Orders > > Dear [Customer's Name], > > As a valued customer, we are pleased to offer you a special discount for bulk orders. > > - For orders over 1,000 units: 10% discount > - For orders over 5,000 units: 15% discount > > Please let us know if you are interested. > > Best regards, > [Your Name] > [Your Company] --- ### 12. **Request for Credit Terms（信用条款申请函）** > **Subject:** Request for Extended Credit Terms > > Dear [Supplier's Name], > > We would like to request extended credit terms for future orders. > > Our company has a good track record of timely payments. > > We kindly ask for a 60-day payment term. > > Thank you for your consideration. > > Sincerely, > [Your Name] > [Your Company] --- ### 13. **Cancellation of Order（取消订单函）** > **Subject:** Cancellation of Order No. 20240801 > > Dear [Supplier's Name], > > Due to unforeseen circumstances, we regret to inform you that we must cancel the order. > > We apologize for any inconvenience caused. > > Please let us know the next steps. > > Best regards, > [Your Name] > [Your Company] --- ### 14. **Request for Reference（推荐函请求）** > **Subject:** Request for Customer Reference > > Dear [Supplier's Name], > > We would like to request a reference from your previous customers. > > This is for our internal quality control and evaluation process. > > Please provide the names and contact details of some of your satisfied clients. > > Thank you for your support. > > Sincerely, > [Your Name] > [Your Company] --- ### 15. **Request for Certificate of Origin（原产地证请求函）** > **Subject:** Request for Certificate of Origin > > Dear [Supplier's Name], > > We require a Certificate of Origin for the following shipment: > - Order No.: 20240801 > - Product: Product A > > Please include it with the shipping documents. > > Thank you for your cooperation. > > Best regards, > [Your Name] > [Your Company] --- ### 16. **Request for Packing List（装箱单请求函）** > **Subject:** Request for Packing List > > Dear [Supplier's Name], > > We would like to request a detailed packing list for the following shipment: > - Order No.: 20240801 > - Products: Product A (500 units) > > Please send it to us along with the shipping documents. > > Thank you for your help. > > Sincerely, > [Your Name] > [Your Company] --- ### 17. **Thank You Letter（感谢函）** > **Subject:** Thank You for Your Support > > Dear [Supplier's Name], > > We would like to express our sincere gratitude for your continued support and cooperation. > > Your prompt service and high-quality products have greatly contributed to our business success. > > We look forward to continuing our partnership. > > Best regards, > [Your Name] > [Your Company] --- 如果你需要这些书信的中文翻译、模板格式或根据具体行业（如服装、电子、机械等）定制内容，也可以告诉我，我可以为你进一步优化。
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